Available nowInvite-only · Starts the morning after you connect

Executive Assistant

Does everything a Personal Assistant does, plus its own email address and phone number, a seat in your meetings, and scheduling with other people until the meeting is on the calendar.

  • Reports to you, under the name you give it
  • Personal or business workspace
  • Its own, at assistant.atona.ai
  • Phone: its own, set up when a task needs it

See it work, start to finish

Real app screens · example data

Set up the design review with Priya Raman

  1. You assign · Chat

    “Set up the design review with Priya this week.”

  2. DidEmailed Priya RamanFrom its own address, with you copied: “Design review, Northwind x Lumen Labs”.
  3. Heard backPriya replied“Tuesday or Thursday works.” She also wrote to you directly.
  4. Asked youDrafted your reply to Priya, held for youHer note reached your own inbox, so the reply waited for your approval.
  5. DidSent Priya times to choose fromChecked your calendar and your rule: 30 minutes by default.
  6. DoneBooked the design reviewThursday at 2:00 PM, on both calendars.
  7. Reports back · Chat“What does Thursday look like?”
    • Design review with Priya at 2:00 PM
    • Board prep moved to 4:00 PM
    • A clear stretch between them, held for slide 14

Follows real Atona for iOS screens with example data: the scheduling workflow, the draft waiting in your inbox and the chat answer. The times are illustrative.

Inbox on iPhone: 99% triaged today, chips for 3 drafts, 2 attention, 48 archive, 126 delete and 31 replied, and a draft reply to Marcus Reyes at 94% confidence with an Approve & Send button.

Inbox on iPhone: 99% triaged today, chips for 3 drafts, 2 attention, 48 archive, 126 delete and 31 replied, and a draft reply to Marcus Reyes at 94% confidence with an Approve & Send button.Atona for iOS · example data

Chat with Atona on iPhone: asked what Thursday looks like, it lists the design review booked for 2:00 PM and the board prep moved to 4:00 PM, with a clear stretch between them held for slide 14.

Chat with Atona on iPhone: asked what Thursday looks like, it lists the design review booked for 2:00 PM and the board prep moved to 4:00 PM, with a clear stretch between them held for slide 14.Atona for iOS · example data

What it owns

7 available today

Writes from its own @assistant.atona.ai address and keeps the conversation going until it’s settled, with you copied.Every thread
Finds a time that works for everyone and coordinates the replies until the meeting is on the calendar.As replies arrive
Reschedules a conflict, tells every attendee and updates the invite.When plans change
Answers calls to its own number from people it knows, takes the message and sends you the summary in the app. Unknown callers reach voicemail.Every call
Joins your meetings as a notetaker and sends the summary, decisions and action items afterwards.After every meeting
Calls to book a table, after you approve the call.Every plan
Turns receipts into expense drafts for you to approve.As receipts arrive
Plus everything a Personal Assistant does

Things you can hand it

  • “Find 45 minutes with Priya and Sam next week.”
  • “Join my 2:00 and send me the notes.”
  • “Call Lucia’s and book a table for six on Friday.”
  • “Move my Thursday 1:1 and let everyone know.”

What you get back

  • Meetings on your calendar, with the back-and-forth doneAs replies arrive
  • Call summaries in the appAfter every call
  • Meeting notes: summary, decisions and action itemsAfter every meeting
  • Expense drafts from your receiptsAs receipts arrive
  • Plus everything a Personal Assistant delivers

What it does alone, and what waits for you

On its own

  • Coordinates times with other people from its own address
  • Answers calls from people it knows
  • Joins the meetings you invite it to and sends the notes

Waits for your approval

  • Every call it places
  • A reservation that needs a deposit or card hold
  • Each expense draft

Brings to you

  • A caller it doesn’t know: voicemail, then you
  • A time nobody can make

Limits

  • Calls and texts need a US mobile for now
  • No purchases: they start with the Chief of Staff
Also included, from the Personal Assistant

On its own

  • Sorts personal email and prepares drafts
  • Adds trips from confirmation emails to your calendar
  • Researches and reports back
  • Sends you reminders

Waits for your approval

  • Every reply from your own inbox, unless you switch routine replies to automatic
  • Every web errand, before it starts

Brings to you

  • A site that needs you to sign in or pay
  • Anything it can’t finish, with what it tried

Default controls for this role. Drafts in your own inbox for your approval. Handles the conversations you give it from its own address, with you copied. Asks before every call it places, every web errand and any reservation that needs a deposit or card hold.

How every employee is supervised: security and controls.

What it needs to start

You connect

  • Your calendar, when you start
  • Your inbox (Gmail or Outlook), when a task needs it

Atona sets up

  • Its own address at assistant.atona.ai, once your email is verified
  • Its own phone number, the first time a task needs one
  • A meeting notetaker

You teach it

  • Scheduling rules, like “30 minutes by default”
  • Your mobile, verified, before it gets a number

How it reaches people. Its own address at assistant.atona.ai once you’ve verified your email, and its own number the first time a task needs one, after you verify your mobile. Calls and texts need a US mobile for now.

Accounts and channels

  • Gmail
  • Outlook
  • Google & Microsoft calendar
  • Its own email addressonce your email is verified
  • Its own phone numberwhen a task first needs it
  • Meeting notetaker
  • iMessage via your Mac
  • Its own computer for web errands

How each part works: Email · Calendar · Scheduling · Calls · Meetings · Texts

Where it sits on the ladder

Personal AssistantIncludedExecutive AssistantThis roleChief of StaffDoes all of this, and more

An Executive Assistant does everything a Personal Assistant does, plus the responsibilities below.

Work samples

The inbox, triaged: drafts written in your voice, each waiting on one tap to send.Atona for iOS · example data
A scheduling workflow: it emailed, got a reply, sent times, and booked the meeting.Atona for iOS · example data

Work history

One job, start to finish

One time that worked for 42 guests across three time zones.

42 guests3 time zones3 daysNo intervention
Negotiated with every guest for three days, then booked it. Nobody stepped in.Executive Assistant work · beta cohort

Before you hire

Does it send email as me?

Only from your own inbox, and by default only after you approve each reply. Everything else goes out from its own address at assistant.atona.ai, signed as your AI assistant, with you copied.

When does it get its own address and phone number?

The address is set up once you’ve verified your email and connected your calendar or inbox. The number waits until a task needs one: you verify your own mobile, and it gets a US number, in your area code where one is available.

What happens when someone calls?

If it knows the caller, it answers, takes the message and sends you a summary in the app. Unknown callers reach voicemail. It says it’s an AI on every call.

I already have an assistant. Is this still useful?

Yes. It takes the overnight and the routine scheduling, so a human assistant can spend the day on judgment calls.

How do I get access?

Request access from this page. You create an account, then enter an invitation code if you have one, or tell us what you need. The Atona team reviews every request and replies by email.

What happens once I’m in?

You choose the Executive Assistant, give it a name, connect your calendar and hand it a first task. Its first brief arrives the next morning.

Request your Executive Assistant.

Atona is invite-only. Request access with an invitation code, or tell us what you need. Once you’re in, your Executive Assistant starts the morning after you connect your calendar.

Request your Executive Assistant →Download for iOS

Already have access? Sign in · Android in beta.